Planning a wedding is an exciting yet complex process, filled with numerous details that need to be managed. While most couples remember the big-ticket items like the dress, venue, and catering, there are several smaller but equally important tasks that often get overlooked in the rush. Here are the most frequently forgotten wedding planning tasks and how to ensure they don’t slip through the cracks.
1. Budgeting for Gratuities and Vendor Tips
Many couples forget to account for gratuities when planning their budget. Vendors such as caterers, musicians, and makeup artists often rely on tips for a portion of their income. Failing to include these expenses can lead to unexpected costs right before the wedding. Plan ahead by researching industry-standard tipping practices and factoring these into your budget from the start.
Q: Do we need to tip our decor company?
A: Not typically! At The Wedding Trailer, we don't expect gratuities.
2. Creating a Detailed Wedding Day Timeline
Couples often focus on the larger aspects of the day but forget to map out the smaller details, such as when vendors should arrive or when the cake should be cut. A detailed timeline helps ensure that the day runs smoothly. Consider assigning a point person—such as a wedding coordinator or reliable friend—to manage the schedule so you can focus on enjoying the day.
3. Assigning Someone to Collect Gifts and Cards
With all the excitement on your wedding day, it’s easy to forget to designate someone to collect the gifts and cards from guests. If someone is not designated, it is possible to misplace or forget to grab gifts and cards. Choose a trusted family member or friend ahead of time to ensure all gifts and cards are safely stored, whether they take it to the car at a certain point or lock them in a room to grab later on.
4. Preparing a “Day-Of” Emergency Kit
Unexpected hiccups, from wardrobe malfunctions to headaches, can arise on your wedding day. Many couples forget to pack a day-of emergency kit that includes essentials like safety pins, pain relievers, stain remover sticks, makeup touch-ups, tissues, and even snacks. Having these items on hand will help you avoid unnecessary stress and keep you feeling your best. A quick Google search can provide a thorough Emergency Kit that can help you out of any pickle.
5. Providing Meals for Your Vendors
While planning the reception menu, many couples forget to include meals for their vendors. Photographers, planners, and DJs work long hours, and providing them with food ensures they stay energized and focused. Day-of vendors are usually there for twelve-plus hours so it is important to remember to plan for meals for them in addition to your guest meals.
Q: Do we need to get a meal for our decor company?
A: Not typically! At The Wedding Trailer, we don't expect meals.
6. Finalizing Transportation for Guests
While you may have booked your own transportation, couples often forget to arrange travel for out-of-town guests or elderly family members who may need assistance getting to and from the venue. Ensuring enough shuttles or rides are available will help guests feel appreciated and avoid any confusion on the wedding day. Often, scheduled shuttles back to a hotel are recommended to help guests plan ahead that day.
7. Confirming Addresses for Invitations
Sending out invitations without confirming guests’ addresses is a common oversight. Last-minute changes or outdated addresses can lead to missing RSVPs. Before sending out your invitations, take the time to double-check addresses with your guest list to avoid any confusion or delays.
8. Getting a Marriage License
This is one of the most critical aspects of a wedding that can easily be overlooked in the whirlwind of planning. Each state or country has its own rules regarding when and how to apply for a marriage license, including waiting periods and expiration dates. Research your area’s requirements early on, and set a reminder to ensure you obtain the license in time for your wedding.
9. Booking Hotel Room Blocks for Guests
Couples often forget to reserve a block of hotel rooms for out-of-town guests until it’s too late, leaving guests scrambling to find accommodation. Room blocks also offer the benefit of discounted rates. Book early and share the information with your guests well ahead of time to help them plan their stay.
10. Packing for the Honeymoon
With all the focus on the wedding, many couples forget to pack for their honeymoon until the very last minute, leading to stress and forgotten items. Start packing a week or two before the wedding to ensure you have everything you need for a relaxing and enjoyable trip after the big day.
Weddings are filled with countless details, and even the most organized couples can overlook some tasks. By staying mindful of these commonly forgotten elements, you can avoid last-minute stress and ensure your special day goes off without a hitch. A well-prepared wedding is a joyful one, allowing you to immerse yourself in the celebration with your loved ones fully.